Privacy Policy

Thank you for visiting the Website of the Fifth Ukrainian Gas Forum.

Public association “The Expert Council on the Development of the Gas Industry and the Natural Gas Market of Ukraine” (“The Expert Council”) is committed to protecting visitors’ privacy, and the following Privacy Policy is intended to explain how we collect, handle and share information in connection with our web site, email, mobile media marketing campaigns, and other media sites.

For purposes of this Policy, “Website” or “Websites” shall mean all aforementioned web-based platforms and pages within the domaines of ukrgasforum.org, ukrgasforum.com and “Websites” shall mean all pages within these domains.

Please carefully review this Policy, and if you have comments, concerns, or questions regarding this Privacy Policy, please contact info@ukrgasforum.com. If you’d like to be removed from any of our contact lists or have questions concerning the services, products and/or information being delivered, please contact info@ukrgasforum.com.

Expert Council registered by the Department of state registration of legal entities and individual entrepreneurs of Shevchenkivska district state administration in  Kyiv (EDRPOU 38619251; Ukraine, Kyiv, G.Timofeeva str.,3, phone +38-050-447-63-42).

Place of storage and processing of personal data – 03055, Ukraine, Kyiv, G.Timofeeva str.,3.

The Websites are hosted on servers, operated by «Hosting Ukraine», LLC, located in Ukraine, Kyiv, 04112 , P.O box 65.

Pursuant to the Law of Ukraine No. 2297 -VI «On Personal Data Protection» as of 1 June, 2010 and the European Union General Data Protection Regulation (GDPR), we function in the capacity of a “processor” for the services we provide. The scope of applicable data protections and processing for those Services are set forth in contractual agreements covering the relevant data processing.

Controller versus Processor. We need to process certain personal information in order to maintain and provide the Services to our Clients, such as names, addresses, email addresses, and banking details for designated Client representatives or personnel (“Client Relationship Data”). In addition, we may send marketing materials or communications to potential or existing Clients (“Marketing Activities”). For purposes of Client Relationship Data and Marketing Activities, we function as a “data controller” under GDPR.

 

  1. Information We May Collect 

You may provide your personal information to us when you visit our Sites and express interest in obtaining information from us or in engaging with us. “Personal Information” means any information relating to an identified or identifiable natural person.

In some cases, we will ask for your consent so that we may process your personal information. However, in certain circumstances, applicable data protection laws allow us to process your personal information without needing to obtain your consent. Those situations might include:

  • For the performance of a contract.
    To perform our contractual obligations to you, including our fulfilling orders or requests you have made, contacting you in relation to any issues with your order or use of our Services, or where we need to provide your Personal Data to our service providers related to the provision of the Services.
  • To comply with legal obligations.  
    To comply with laws, regulators, court orders, or other legal obligations, or pursuant to legal process.
  • Legitimate Interests. 
    To operate our business and provide our Services (other than in performing our contractual obligations to you) for our “legitimate interests” and for the purposes of applicable law, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data. Legitimate interests may include:
    • To communicate with you regarding the Services, including to provide you important notices regarding changes to our operations and to address and respond to your requests, inquiries, and complaints.
    • For our direct marketing purposes.
    • To send you surveys in connection with our Services.
    • To assist in the investigation of suspected illegal or wrongful activity, and to protect and defend our rights and property, or the rights or safety of third parties.
    • To develop, provide, and improve our Services. 
    • To enforce our Terms of Use, License Agreements, or this Privacy Notice, or agreements with third parties.

The information you provide may include the following:

  • Your first and last name, email address, company name, country and area of interest when you register with the website for services or events and voluntarily provide the information.
  • Banking details provided as part of the fee settlement procedures.
  • Information you may choose to provide in response to an email or phone contact with us that you have requested.
  • Information obtained from satisfaction and product surveys that you may have opted in to receive.

Visitors who provide information to us about the company for which they work are presumed to have the authority to provide such information.

Registration and Marketing

To use certain portions of our Sites and to access certain requested content and information, a user must first complete registration and request forms. During registration and requests, users are required to provide personal information. This information is used to provide the user with a more personalized online experience, to process requests and orders, to track references and topics of interest and to contact the user about products and services on the Websites for which they have expressed interest. You will only receive communications from us if you have consented to this at the time of registering or through other communications with us. You have the right to ask us not to use your personal data for marketing purposes. If you do not wish to receive such communications, please contact info@ukrgasforum.com

Information We Automatically Collect

Like most websites, we also automatically collect and store certain anonymous information from visitors on our Sites. This may include your Internet Protocol (“IP”) address or device ID, operating system, browser type, username, the pages of the Sites that you visit, the time spent on those pages, access dates and times, and location data sufficient to understand if certain regional offerings of our products are utilized. We may also collect the Internet address of the site that you visited before accessing the Sites and/or Websites. We use this information to monitor, analyze and administer the Sites and Websites, and to better tailor them to your needs. We also use this information to monitor usage of the Sites and Websites, analyze trends, administer the Sites and Websites, track user movement, personalize the user experience, and gather broad demographic information about our users.

We may also capture “clickstream data” about your Website usage. Clickstream data includes information about your “clicks” or actions on our Websites, such as what you see or click on during your visit and how you interacted with certain features. It can include information about your computer or device, web browser and operating system and settings and may include referrer URL information that is automatically passes to us (that is, information about where the user came from before arriving on our Website, which may include search terms included in the URL string.

To collect this information, we use a variety of technological tools including cookies and click tracking: a cookie is a small data file that is sent from a website and stored on your computer or device.  Cookies allow us to recognize your browser when you return to our Sites, to serve certain features, to better understand how you interact with our Sites, and to monitor aggregated usage of our sites. 

We may use cookies for these purposes:

  • Remembering that customers have already given a user name and password, so that they do not need to input these data every time they visit the Site or move from one web page to another within the Site.
  • Estimating and reporting our total audience size and traffic.
  • Gathering information on how visitors use the Site, so as to help us improve the way the Site works and to improve our service to users.

Third-Party Cookies on Ukrgasforum.org

We do not use or track third parties to collect, track and analyze non-personally identifiable usage and statistical information from users.

  1. How We May Use Your Information:

The Expert Council uses contact and other information voluntarily given by our Sites’ and Websites’ users or obtained through Sites’ and/or Websites’ tracking to deliver, maintain, develop and monitor the Sites and Websites and services and to enhance user experience on our Sites and/or Websites by personalizing the experience. Information we collect may also be used in the following ways:

  • Participants of the Professional Events are entered in a list containing their first and last name, and their company or institutional affiliation. This list is distributed to all members of the professional events and to these events’ sponsors.
  • To register you as a user of the Website.
  • To identify you when you visit the Sites and Websites, including assisting you with logging in.
  • To provide our services and Information to you and to notify you about changes to our services and/or the Websites.
  • To keep you posted on the services and program updates of the Events. You may opt out anytime by contacting info@ukrgasforum.com
  • To enable attendance at our events, provide newsletters/alerts, and fulfil other requests.
  • To ensure the content on the Sites is presented in the most effective manner.
  • To help administer our Sites, Websites, and services generally, including providing you with support and otherwise taking action to ensure that our services are operating as expected.
  • To plan future content, services and events based on users’ interests and our assessment of important trends and issues in the industries we serve.
  • We may use visitors IP address to determine roughly where users are located, so that we can deliver advertisements to them while they are on our Site and Websites.

We may create de-identified or anonymous data from your information by removing data components (such as your name, email address, or linkable tracking ID) that makes the data personally identifiable to you or through obfuscation or through other means. Our use of anonymized data is not subject to this Privacy Policy.

  1. Who Else May Use Your Data

Affiliated Third Parties directly involved in the organization of Professional Events are bound by the terms and conditions of the present Privacy Policy.

As part of its regular operating processes, the Expert Council does not share this personal information with third parties or affiliates, other than Affiliated Third Parties directly involved in the organization or promotion of Professional Events. These Affiliated Third Parties are barred from sharing this personal information with any other natural person or legal entity.

The Expert Council may share your personal information with third parties in the following exceptional circumstances:

  • As required by law to respond to judicial process and provide information to law enforcement agencies or in connection with an investigation on matters related to public safety, as permitted by law, or otherwise as required by law.
  • To protect the rights, property or safety of the Expert Council or other Websites’ users.

International Users

If you are located outside of the Ukraine, please be aware that your information will be transferred to, processed and stored in Ukraine, where we do business. Such information may be transferred to Affiliated Third Parties around the world for the sole purpose of participating in the organization of Professional Events and under no condition for the purpose of other economic or marketing purpose. These Affiliated Third Parties are bound by the terms and conditions of the present Privacy Policy.

By submitting your personal data, you agree that we may transfer, process and store your data in this way. Wherever the data is, it will be treated securely and in accordance with this Privacy Policy and applicable privacy laws in Ukraine and the EU.  These laws may be different from the privacy laws in your country. However, this does not change our commitments to safeguard your privacy and we will comply with all applicable laws relating to the cross-border data disclosure of your personal information. 

Links to Other Websites

From time to time, our Sites and Websites may contain links to other websites owned and operated by third parties. These third party websites will have their own privacy policies that will govern the use of any personal information you submit while visiting their websites. We do not accept any responsibility or liability for these policies or the privacy practices of such third parties. We encourage our users to be aware when they leave our Site and to read the privacy statements of each web site they visit that collects personally identifiable information. This Privacy Policy applies solely to information collected by Sites and Websites.

  1. Your Data Rights

You have the right to request confirmation from us as to whether or not we are processing your Personal Data in our capacity as a Controller.  Where we are processing your Personal Data as a Controller, you also have the right to request access to, modification of, or deletion of such Personal Data.

You also have the right in certain circumstances to receive the Personal Data concerning you that you provided to us, to restrict processing of your Personal Data, or to transmit such data to another controller.

To exercise these rights with respect to your Personal Data, please contact us at  info@ukrgasforum.com 

At any time, you may withdraw the consent you provide for the processing of your Personal Data for the purposes set forth in this Privacy Policy by contacting us at info@ukrgasforum.com, provided that we are not required by applicable law or professional standards to retain such information.

If you want to stop receiving future marketing messages and materials, you can do so by clicking the “unsubscribe” link included in our email marketing messages or by contacting us at info@ukrgasforum.com

We are committed to protecting the security, integrity and confidentiality of the data through the use of a variety of commercially reasonable, industry standard physical, administrative and technical safeguards. This includes, but is not limited to access controls, employee training, industry-standard encryption, firewalls, and server authentication technology to protect data when the Sites are accessed using a supported web browser. We host data in a secure server and cloud-based environment that use firewalls and other industry-standard technology in an effort to prevent interference or access from outside intruders.

The Internet, however, is not perfectly secure and we are not responsible for security incidents not reasonably foreseeable or reasonably within our control.

We require that you maintain the confidentiality of your user names and passwords. If you become aware of any unauthorized use of an account, loss of your account credentials or suspect a security breach, notify us immediately.

  1. Data Retention:

The Expert Council retains data for as long as necessary to provide its Professional Services and access to the Websites to you or as long as legally permissible in accordance with applicable Ukrainian law, including as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, comply with applicable industry standards, and in accordance with disaster recovery procedures.

  1. Site and Service Updates

We occasionally send customers and users website and service announcement updates. Customers are not able to unsubscribe from service announcements, which contain important information about the services which they have purchased.

We communicate with users via email, postal mail or phone to provide requested services and to make them aware of issues relating to their account.

  1. Changes to this Privacy Policy

We keep this Privacy Policy under review and may occasionally make changes to it (including if necessary as a result of development of the Websites or services, changes to technologies, legal or regulatory changes, etc). We reserve the right to change the provisions of this Privacy Policy at any time by posting a revised Privacy Policy on the Site and indicating on the Privacy Policy the date it was last updated. Visitors’ use of the Sites or Websites following the posting of such changes or revised statement shall constitute their acceptance of any such changes. Visitors who do not wish to accept the revised Privacy Policy should not use or access (or continue to use or access) the Sites, Websites and/or services. We encourage visitors to review our Privacy Policy whenever they visit our Sites and Websites to determine if any changes have been made and to make sure that they understand how any personal information they provide will be used.

Right to Alert a Supervisory Authority: You may have a right to lodge a complaint with a supervisory authority.

Contact:

Questions, comments and requests regarding this Privacy Policy or our practices relating to use of your personal information are very welcome and should be addressed to info@ukrgasforum.com

If you have concerns or complaints regarding you may have a right to lodge a complaint with a supervisory authority.